Newsletter | Mar/Apr 2020
Planning the Retreat by Rachel Slonicki ![]() There are many bookings and arrangements to manage regarding the retreat events. In October, a budget for the next retreat is created for OWA treasurer, Judy Rowe who will present it to the membership at the annual business meeting along with the previous year’s expenditures. Most of the planning of the retreat activities occurs between January and May. The administrator works with the retreat committee members, retreat treasurer, steering committee, the webmaster, and the treasurer to pull together the events. During these months, save the date announcements and a retreat flyer are prepared and sent to the members. June is predominately spent contacting members to remind them of the early bird special. The summer months involve outreach to members to meet the minimum quota of attendees and sending the Ranch required paperwork. The retreat administrator fields requests for scholarships. In August, the month before the retreat, the retreat coordinator communicates with the staff at Westerbeke Ranch and with the treasurer to finalize tallies for meals, cabins, campers, and day use attendees. We issue a retreat packet, schedule, questionnaire, and coordinate carpools. At the retreat, my responsible as the administrator is the greeting of guests, Ranch staff, presenters, and managing the events as the days unfold. The retreat treasurer pays the invoices for the various parties contributing services to the event. The retreat administrator is responsible for creating comfortable environment for the guests as well as addressing unforeseen circumstances as they might arise. At the end of the retreat, the retreat committee is selected from attendees who volunteer to plan the next year’s retreat. A list of topics is suggested by the attendees. The topics are voted on, documented, and establish thematic guidelines to plan the next year's events. |
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